---
title: "How Can I Filter Items by Status and Approval on the All Items Page?"
description: "The All Items page in Ketryx allows you to filter items based on their status, making it easy to track progress and approvals. Here’s how to do it: Filtering by Status Ketryx configuration items have several native states, including: Open – The item has been proposed."
category: "Frequently Asked Questions"
section: "Ketryx Lifecycle Management"
keywords: ["status approval", "filtering", "intelligence", "filter", "progress", "displays", "filters", "shows"]
source_url: "https://support.ketryx.com/hc/en-us/articles/35018232348301-How-Can-I-Filter-Items-by-Status-and-Approval-on-the-All-Items-Page"
last_reviewed: 2026-06-11
---

# How Can I Filter Items by Status and Approval on the All Items Page?

> **In short:** The All Items page in Ketryx allows you to filter items based on their status, making it easy to track progress and approvals. Here’s how to do it: Filtering by Status Ketryx configuration items have several native states, including: Open – The item has been proposed.

The **All Items** page in Ketryx allows you to filter items based on their status, making it easy to track progress and approvals. Here’s how to do it:

### **Filtering by Status**

Ketryx configuration items have several native states, including:

- **Open** – The item has been proposed.
- **In Progress** – The proposal is being drafted into a final version.
- **Resolved** – The item is in an immutable state, pending review and signatures.
- **Closed** – The item is finalized with no further actions needed.

You can apply these status filters directly in the **All Items** view to focus on specific item types.

### **Using KQL for Advanced Filtering**

For more precise control, you can use **Ketryx Query Language (KQL)**:

1. Navigate to the **All Items** page from the left-hand sidebar.
2. Use the **filter button** or **search bar** to enter KQL queries.
3. Apply **status-based filters** using `state:` or `status:`.

#### **Example KQL Queries**

- `state:Open` → Shows all open items.
- `state:Closed` → Shows all closed items.
- `state:(Open,"In Progress")` → Displays items that are either Open or In Progress.

### **Filtering by Approval Status**

To filter for accepted or approved items, use the approval status filters:

- `approved:(RD,QM)` → Shows items approved by **R&D Leads** or **Quality Managers**.
- `not approved:me` → Displays items that **you have not approved**.

### **Ketryx Intelligence**

Watch our Ketryx Intelligence training for ways on using KI to perform more advanced filtering.

Ketryx Intelligence Introduction Training

## Related articles

- [What is the difference between the \"Open\" and \"In Progress\" states?](what-is-the-difference-between-the-open-and-in-progress-states.md)
- [How can I filter and manage risks of different types?](how-can-i-filter-and-manage-risks-of-different-types.md)
- [How can I see which items need to be approved by a specific group?](how-can-i-see-which-items-need-to-be-approved-by-a-specific-group.md)
- [Why is my item unexpectedly being moved back to Resolved after being approved?](why-is-my-item-unexpectedly-being-moved-back-to-resolved-after-being-approved.md)
- [Can an item retain its approvals when transitioning from a controlled status (e.g., Closed/Approved) to 'Obsolete'?](can-an-item-retain-its-approvals-when-transitioning-from-a-controlled-status-e.md)