---
title: "How can I define custom document IDs?"
description: "To set a static document ID within your generated documents, you can define a c ustom template variable (ex. DocId) within advanced settings at the organization level under the Document configuration section."
category: "Frequently Asked Questions"
section: "General"
keywords: ["custom document", "variable", "define custom", "ids", "template", "variables", "document configuration", "configuration section"]
source_url: "https://support.ketryx.com/hc/en-us/articles/36224248371981-How-can-I-define-custom-document-IDs"
last_reviewed: 2026-06-11
---

# How can I define custom document IDs?

> **In short:** To set a static document ID within your generated documents, you can define a c ustom template variable (ex. DocId) within advanced settings at the organization level under the Document configuration section.

To set a static document ID within your generated documents, you can define a c [ustom template variable](https://docs.ketryx.com/reference/advanced-settings#custom-template-variables) (ex. DocId) within advanced settings at the organization level > under the _Document configuration_ section.

Within the advanced organizational settings, users can also define where this variable lives within the system documents through the 'word document' and 'excel spreadsheet' advanced settings (example below), within the _Document configuration_ section.

![Screenshot 2025-04-15 at 9.42.41 AM.png](https://support.ketryx.com/hc/article_attachments/36224248366733)

Through this configuration, the option to 'modify template variables' becomes available on the release document page, by clicking on the ... and then 'modifying template variable'. This document ID will remain static across versions. This setting is supports template variable configuration of both system and templated documents.

![Screenshot 2025-04-15 at 9.43.02 AM.png](https://support.ketryx.com/hc/article_attachments/36224221512845)

An alternative to setting document variables \[DocIDs\], is renaming the documents. This option is also available to users by clicking on the ... and then 'Rename document'.

## Related articles

- [How do I generate a table of contents on custom templated documents?](how-do-i-generate-a-table-of-contents-on-custom-templated-documents.md)
- [Does Ketryx Support Multiple Traceability Matrices?](does-ketryx-support-multiple-traceability-matrices.md)
- [How can I display Git-based repository Item IDs in my release documents?](how-can-i-display-git-based-repository-item-ids-in-my-release-documents.md)
- [I'm using the AI generated summary in my release document template, why am I not getting a response?](i-m-using-the-ai-generated-summary-in-my-release-document-template-why-am-i-not.md)
- [Can I change the timezone on my templated documents?](can-i-change-the-timezone-on-my-templated-documents.md)